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OFFICE ADMINISTRATOR

Position:

OFFICE ADMINISTRATOR

Department:

Finance and Administration

Location:

Nairobi

Reports to:

Human Resource and Administration Officer

Deadline:

December 28, 2017

Ref No:                          022/2017

Duration of Contract:    One year

Position summary

The Office Administrator is a hands-on role that is primarily meant to ensure that all the actionable points that may include planning logistics in activities, document preparation, item delivery, activity schedules are met on time and in an efficient manner. 

 

Responsibilities:

  • Execute administrative related tasks, under supervision of the Human Resource and Administration officer
  • Make all administrative information available to the staff (meetings, workshops etc.)
  • Undertake administrative tasks, ensuring the rest of the staff have adequate support to work efficiently.
  • Man the front office and ensure all visitors are assisted promptly and professionally. Responding to queries.
  • Managing correspondence and dispatch both internal and externally. Liaising with various service providers.
  • Set up and arranges meetings, facilities travel tickets, accommodations, etc as required.
  • Maintain files, materials, information, schedules and related data.
  • Maintains office hygiene. Support staff on administration and operational issues.

Required Skills and Qualifications

  • A Bachelor’s Degree or a Higher Diploma in Administration or Secretarial studies;
  • A minimum of three (3) years relevant experience
  • Fluency in written and spoken English. Knowledge of French is desirable.
  • Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
  • Additional qualification in office management, logistics and events management and accounting preferred.
  • Experience within the Not for Profit sector, coalitions and familiarity with different cultures will be an added advantage.

How to apply

All positions are based in Nairobi, Kenya and thus non-Kenyan applicants will need to be in possession of, or be eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan National NGO pay scale. PACJA will not provide for relocation costs.

Interested candidates who meet the above criteria may email a motivational letter and detailed professional resume to This email address is being protected from spambots. You need JavaScript enabled to view it. cc This email address is being protected from spambots. You need JavaScript enabled to view it.(Quoting job reference number and position on the subject). Deadline for all applications will be closed on 28th December 2017. Only the shortlisted candidates will be contacted.

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