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PROGRAMME ASSISTANT

Position:

PROGRAMME ASSISTANT

Department:

Programs

Location:

Nairobi

Reports to:

Senior Programme Management Officer

Deadline:

December 28, 2017

Ref No:                          021/2017

Duration of Contract:    One year

 

Summary of the position: Reporting to the Senior Programme Management Officer, the Programme Assistant will provide, programmatic and technical support in the Implementation of the PACJA programmes.

 

Key Responsibilities:

  1. 1. Support implementation of the programme strategies focusing on achievement of the following results:
  2. 2. Provide effective support to management of the programme focusing on the achievement of the following results:
  3. Provide administrative support to the programme department focusing on achievement of  the following
  4. Support knowledge building and knowledge sharing focusing on achievement of the following
  • Assist in development and implementation of programme strategies, work plans including monitoring and evaluation plans.
  • Collection, analysis and presentation of information needed for programme development and implementation.
  • Assist in developing and implementing project communication strategies 
  • Track and report on programme implementation and funds utilization.
  • Presentation of information for audit and evaluation of the projects.
  • Assist in preparation, filing, compilation and dissemination of documents/materials relating to the programmes.
  • Provide logistics support for campaigns, events and project related forums.
  • Maintain good communication with other units of the secretariat and with external counterparts at the working level.
  • Assist in maintaining the programme/project profile at the Secretariat, including preparation of required budget revisions, creation of requisitions making budget check for requisitions for the programme department
  • Provide other daily administrative support to the programme department  
  • Participation in the trainings for the operations/ projects staff on programme issues.
  • Contributions to knowledge networks and communities of practice.

5. Other relevant responsibilities as assigned by the Senior Programme Management Officer

 

Required Skills and Qualifications

  • University Degree in any area relevant to Project Management, Social Sciences, etc
  • Minimum of 2 years of relevant administrative or programme experience;
  • Experience working with networks preferred.
  • Good interpersonal and communication skills and teamwork spirit
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
  • Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
  • Fluency in written and spoken English. Knowledge of French is desirable.

How to apply

All positions are based in Nairobi, Kenya and thus non-Kenyan applicants will need to be in possession of, or be eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan National NGO pay scale. PACJA will not provide for relocation costs.

Interested candidates who meet the above criteria may email a motivational letter and detailed professional resume to This email address is being protected from spambots. You need JavaScript enabled to view it. cc This email address is being protected from spambots. You need JavaScript enabled to view it.(Quoting job reference number and position in the subject). Deadline for all applications will be closed on 28th December 2017. Only the shortlisted candidates will be contacted.

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