Reports to:

Finance and Administration Manager


December 28, 2017

Ref No:                          019/2017

Duration of Contract:    One year


Position summary: Assisting the daily financial running of the organization


Key Responsibilities

Finance assistance Role

    • Ensure accounting for all grants and in accordance with the donor grant agreement(s).
    • Prepare monthly electronic and paper reports on expenditures against the project budget(s) for onward submission to relevant officers.
    • Ensure compliance to all Grant agreements
    • Ensure compliance to all legal aspects of the donor grant agreements
    • On the basis of internal cash available and planned expenditure, send monthly requests for cash as well as paper version of payroll to the FAM and the Human Resource Officer
    • Plan and update the budget tracker on a fortnightly basis for the duration of each programme/Grant
    • Supporting the FAM in monitoring and reporting to donor
    • Assist with the preparation of the Audits required by donors and ensure the annual organizational audit is carried out.
    • Maintain the organizational accountability system
    • Monitoring monthly and annual closing acc
    • Provide monthly donor financial report FAM


Required Skills and Qualifications

A bachelor’s degree in Finance/Business Administration with additional professional qualification (CPA)

    • At least 5 years of  finance and accounting experience in a similar post;
    • Knowledge of Microsoft Office software. Sage pastels       System accounting is an added advantage;
    • Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation;
    • Excellent interpersonal, organizational, and time management skills;
    • Ability to work in and as a team.
    • Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
  • Fluency in written and spoken English.

How to apply

All positions are based in Nairobi, Kenya and thus non-Kenyan applicants will need to be in possession of, or be eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan National NGO pay scale. PACJA will not provide for relocation costs. 

Interested candidates who meet the above criteria may email a motivational letter and detailed professional resume to This email address is being protected from spambots. You need JavaScript enabled to view it. cc This email address is being protected from spambots. You need JavaScript enabled to view it.(Quoting job reference number and position on the subject). Deadline for all applications will be closed on 28th December 2017. Only the shortlisted candidates will be contacted. 

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